Privacy Policy NGO “City of the Future Ukraine”

General Provisions

This personal data processing policy was developed in accordance with the requirements of the Law of Ukraine "On Personal Data Protection" and defines the procedure for processing personal data and measures to ensure the security of personal data  Public Organization “Future City Ukraine”

1.1. The Operator considers it the most important goal and condition of its activities to observe the rights and freedoms of individuals and citizens when processing their personal data, in particular, the protection of rights to privacy, personal and family secrecy, ensuring the protection of personal data of employees (staff) of the Fund, donors and recipients who apply to the Fund, as well as protection of the Operator's service information from third parties, except in cases provided by Ukrainian legislation.

1.2. This Operator policy regarding the processing of personal data (hereinafter - Policy) applies to all information that the Operator may receive about visitors to the website https://urbanburo.com.ua (hereinafter - the site), other individuals who apply to the Fund, as well as about employees (staff) of the Fund.

1.3. The content and scope of the processed personal data must correspond to the declared purposes of processing.

2. Main Concepts

2.1. User — any visitor to the website https://urbanburo.com.ua or another individual who has applied to the Fund for charitable assistance, as well as a minor whose legal representative is such a person (hereinafter — Benefactor), or a person who enters into civil-law relations with the Fund on issues related to the provision of charitable assistance, an individual who engages in voluntary (volunteer) activities, Fund counterparties, as well as members of the General Assembly of the Fund's founders, Fund President, members of the Fund's audit committee.

2.2. Fund Employee (Staff) — an individual who has provided their personal data to the Operator in connection with the performance of their work functions at the Fund. This category includes, in particular, a former employee, a candidate for a vacant position at the Fund, as well as relatives of persons mentioned in this clause.

2.3. Personal data — any information directly or indirectly related to a specific or identifiable User of the website https://urbanburo.com.ua, except for information whose dissemination is permitted by Ukrainian legislation.

2.4. Website — a set of graphic and informational materials, as well as software (the intellectual property of the company) and databases that ensure their availability on the Internet at the network address https://urbanburo.com.ua.

2.5. Cookie — part of the data sent by the web server and stored on the User's device, which is necessary every time an attempt is made to open the site pages for transmitting information to the web server as part of an HTTP request.

2.6. Processing of personal data — any action (operation) or set of actions (operations) performed using automation tools or without their use with personal data, including collection, recording, systematization, accumulation, storage, clarification (updates, changes), extraction, use, transfer (distribution, provision, access), anonymization, blocking, deletion, destruction of personal data.

2.7. Third parties - persons who do not have access to confidential information in accordance with established procedures.

3. The Operator may process the following personal data.

3.1. The Operator may process the following personal data of the User and/or Recipient: surname, name, patronymic; date and place of birth; citizenship; profession; marital status; family composition, degree of kinship, closest relatives, full names of relatives, year of birth; identity document data, including birth certificates of the Recipient; other documents issued by authorized state bodies and civil status registration authorities (on death, marriage, divorce, adoption, guardianship, etc.); residence address (registration and actual residence, place of stay); health information, including from the outpatient card and other documents prepared when receiving medical services; information about social benefits; information about the number and series of the state pension insurance certificate; biometric personal data (photo and video images); email address; contact phone number; information about the taxpayer identification number (TIN), as well as additional information provided by the User at their discretion (information about nationality, foreign residency, membership in public organizations, electoral bodies, etc.), as well as other personal data specified in registration forms, transferred to the Operator before concluding a charitable assistance agreement and during its execution, while concluding and executing a donation agreement.

3.2. The Operator may process the following personal data of the Fund's employee (staff): surname, name, patronymic; date and place of birth; citizenship; profession; marital status; family composition, degree of kinship, closest relatives, full names of relatives, year of birth; education and qualification documents data and/or the availability of special knowledge, retraining, certification, awards (encouragements) and honorary titles, information about vacations, experience and previous jobs (employment record book, insert to the employment record book); identity document, military registration (for conscripts and those subject to military registration), birth certificates of the employee's children, other certificates issued by authorized state bodies and civil status registration authorities (on death, marriage, divorce, adoption, guardianship, etc.); residence address (registration and actual residence, place of stay); information about social benefits; information about the number and series of the state pension insurance certificate (SNILS); about issued temporary disability sheets indicating the sheet number and period of disability; biometric personal data (photo and video images); email address; contact phone number; information about the taxpayer identification number (TIN), other personal data provided by the Fund's employee (staff) in connection with the performance of their work duties.

3.3. The site also collects and processes anonymized data about visitors (including "cookie" files) using Internet statistics services (Google Analytics and others).

3.3.1. Cookies as well as other technologies, such as web beacons, may be used by the Operator to provide personalized services to the User, for statistical and research purposes, as well as to improve the Fund's activities. 

3.3.2. The User understands that the equipment and software they use to visit sites on the Internet may have a function to prohibit operations with cookie files and also delete previously received cookie files. It should be noted that some features of the Site may become unavailable after disabling cookies. 

3.4. The above data is herein referred to as Personal Data.

4. Types and Purposes of Personal Data Processing

4.1. Types of processing of personal data of the User, as well as the employee (staff) of the Operator, are any action (operation) or set of actions (operations) performed with personal data of the specified persons, using automation tools or without their use, including collection, recording, systematization, accumulation, storage, clarification (update, change), extraction, use, transfer (distribution, provision, access), anonymization, blocking, deletion, destruction of personal data. 

4.2. The purpose of processing personal data concerning the User is interaction with the Operator regarding the conclusion and execution of the donation agreement, in particular, sending the User confirmation messages about the receipt of donations; regarding the Operator's decision to provide charitable assistance and the performance of the relevant contract; providing reports to those who donated funds; sending informational and advertising messages to the User, including emails to the specified email address and/or mobile phone number containing information about the Operator's statutory activities; ensuring compliance with applicable law; informing the public about the Operator's activities, as well as using other features of the Operator's website; placing information about the Benefactor (including using an image) in mass media and on the Internet, including the Operator's official website, social networks, personal blogs, and other information resources. Execution of the Fund's obligations as an employer, provided by Ukrainian law; exercising the Fund's rights and legitimate interests; carrying out activities provided by the Fund's Charter; providing reports by the Fund according to the legislation of Ukraine on non-profit organization activities. 

4.3. The User can always refuse to receive informational messages by sending the Operator an email with the subject "Withdrawal from messages", or by sending the corresponding message to the Fund in another way that allows confirming the actual receipt of such refusal by the Operator.

4.4. Processing of personal data regarding the Fund's employees is carried out for the purpose of establishing and carrying out employment relationships, as well as for the purpose of ensuring the personal safety of employees, calculating and issuing wages or other incomes (bonuses), tax, social, and pension deductions, assisting employees in training, improving their qualifications, controlling the amount and quality of completed work, ensuring the preservation of employer's property according to the legislation of Ukraine. Performance of the Fund's obligations as an employer, stipulated by Ukrainian law; exercising the Fund's rights and legitimate interests; carrying out activities prescribed by the Fund's Charter; providing reports by the Fund in accordance with the Ukrainian legislation on non-profit organization activities. 

4.5. The anonymized data of Users collected using Internet statistics services serve to collect information about User actions on the site, improve its quality and content.

5. Legal Grounds for Personal Data Processing

 5.1. The Policy is developed based on the requirements of the Constitution of Ukraine, legislative and other normative acts of Ukraine in the field of personal data. 

5.2. The Fund processes the User's personal data only if filled out by the User independently through special forms located on the site https://urbanburo.com.ua and/or sent in another way (for example, on paper). By filling out the relevant forms and/or sending their personal data to the Fund in another way (for example, on paper), the User expresses their consent with this Policy. 

5.3. Processing of a Fund employee's personal data is carried out based on their written consent, except in cases directly provided by the current legislation of Ukraine. 

5.4. The Fund processes anonymized data about the User if allowed in the browser settings (enabled storage of "cookie" files and use of JavaScript technology).

6. Procedure for Personal Data Processing

The security of personal data processed by the Fund is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation of Ukraine in the field of personal data protection.

6.1. The Fund ensures the storage of personal data and during its processing takes or ensures that all possible legal, organizational, and technical measures are taken, which exclude unlawful or accidental access of unauthorized persons to personal data, as well as their destruction, alteration, blocking, copying, transfer, distribution, as well as from other unlawful acts concerning personal data.

6.2. The Fund issues a Policy on personal data processing, internal acts on personal data processing issues.

6.3. The Fund appoints a person responsible for personal data processing organization.

6.4. The Fund ensures unlimited access to this Policy.

6.5. To ensure protection of personal information from loss, distortion, and unauthorized distribution, the Fund uses commonly accepted security methods.

6.6. The security on the site is implemented by the Fund through network protection software. However, to avoid possible harm to the site User, the Fund strongly recommends the User use, in turn, reliable antivirus software.

6.7. The User's personal data, as well as the Fund's employee, including a former employee, a candidate for a vacant position at the Fund, as well as the relatives of such a person, will never, under any conditions, be transferred to third parties, except in cases related to compliance with the current legislation of Ukraine.

6.8. In case of inaccuracies in personal data, as well as if they are outdated or unreliable, the User can update them independently by sending the Fund a message to the email address info@thriveodessa.com.ua with the subject "Personal Data Update".

6.9. In the event of inaccuracies in personal data of the Fund's employee, as well as if they are outdated or unreliable, they can update them independently by providing the necessary information documented to the employee responsible for personnel accounting and salary calculation, which needs updates.

It is important to regularly check and update your personal data to ensure its relevance and accuracy. The Fund is committed to complying with all rules and norms of Ukrainian law regarding personal data protection and processing.

7. Final Provisions 

7.1. The User can obtain any explanations on issues related to the processing of their personal data by contacting the Operator via email thriveodessa@gmail.com 

7.2. The Fund's Employee has the right to receive the necessary explanations regarding the processing of their personal data by contacting the employee responsible for personnel accounting and salary calculation. 

7.3. This document will reflect any changes to the Operator's personal data processing policy. The policy is valid on an ongoing basis until it is replaced by a new version. 

7.4. The current version of the Policy is freely available on the Internet at:

https://thrive odessa.com.ua in the "Documents" section.

Responsible person: Director Savchenko Volodymyr Ihorovych

Contact phone of the Fund: +38(093) 838 18 33